How to accept a job offer

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Guide on How To Accept a Job Offer: Process and FAQs

Receiving a job offer can be an exciting part of the job search process. When replying to an offer, it’s important to reply with thought, professionalism and respect. While you may be eager to accept the offer and begin your exciting new career, there are a few measures you can take throughout the job acceptance process to guarantee that there is no miscommunication on either end. In this article, we explain what the job offer process is, show how to accept a job offer and answer some of the most commonly asked questions about a job acceptance response.

You can expect several standard steps during the job offer process. Waiting times between your last interview and interviewing for an offer vary, but if you haven’t heard back from them, you can follow up. Three business days is acceptable unless the interviewer has given you a schedule for what to do next. Companies may send an informal offer before sending the final offer. Here is more information about each step:

The informal offer notification overview

You may receive an informal indication from them that you’re going to receive an offer. This communication often includes a dialogue in which the hiring manager may ask you to tell them about your conditions before accepting. For example, the employer may ask something like, “Suppose we give you the position. What do you want from us for you to accept the offer as quickly as possible?” Keep in mind that this is not universal across all employers, as each of them has a unique communication style.

If you receive this type of offer, you may express your gratitude. Then, you can discuss pay, benefits, bonuses, working hours and any other requirements you may have for your new employment. Following your discussion, you can obtain more information from the employer on when and how you may expect to receive an official offer.

The official offer phase overview

Following your first informal discussions, you can expect to get a formalised offer from the organisation. If the employer makes an offer over the phone, you may request that they provide you with a written document you can look through it carefully. To make the offer official and to fully understand the job expectations, compensation, start date and perks, it’s essential that you have all the specifics of their offer in writing. For instance, an employer may ask you to pay for your work phone as part of a signed offer. This is something you may bring up or negotiate with the employer.

How to structure a job offer acceptance letter or email

While your job offer acceptance letter or acceptance email should be succinct, it is still a formal business communication that will be added to your employment file. It should therefore be well-constructed, error-free and contain the following details.

1. Express your thanks

2. Officially accept the job offer

3. Clarify the salary and benefits

4. Note your start date

If you’re transferring from another job, you will likely have to work out a notice period. In your acceptance letter, formally communicate the notice period and start date to avoid confusion. If you are yet to confirm your notice period with your current employer, explain that you will notify them in writing as soon as possible of your start date.

5. Conclude on a positive note

During your notice period

Once you have sent your job offer acceptance email, it’s advisable to keep in touch with your new employer throughout your notice period. For instance, send them an email half way through your notice period to say you are looking forward to the impending start date. After you accept a job offer, your new boss may even invite you for a team drink to meet your future colleagues, and if so, make an effort to put in an appearance.

Don’t forget to also extend an olive branch to your current colleagues. It can be hard for a team to hear that a valued colleague is leaving, so take the time to personally explain to your closest colleagues why you are leaving. Focus your reasons on the positive aspects of your new role, not the negatives of your current one. Let them know how much you’ve enjoyed working with them and that you’d like to keep in contact.


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